Common university application mistakes and how to avoid them
By Jessica HinschenPublished on
Student advisor Jessica Hinschen explains how to avoid common university application mistakes, prepare the right documents and get help before you submit, so you can apply with confidence.
Common application mistakes to avoid
Most university application mistakes are preventable. The ones I see most often involve deadlines, entry requirements, personal details, your Unique Student Identifier (USI) and supporting evidence.
A careful check can save days of follow-up. Here’s what to review, why it matters and how to correct common problems before you apply.
Missing an application deadline
Missing the closing date can delay your start or stop your application being considered. Dates vary by course, university and study term, so check the course listing and key dates page.
Start early so you have time to gather the documents you’ll need.
Must read: Understand university application deadlines.
Not checking the entry requirements
Entry requirements tell you what you need before applying. They may include things like previous study, work experience, English proficiency or prerequisite subjects.
Make sure you meet the entry requirements of the course you are applying for. Otherwise, look into suitable alternative pathways such as an introductory course or entry via open access single subjects.
If you’re unsure, book a consultation with a student advisor who can help you plan your study journey.
Entering personal details that don’t match
Enter your full legal name exactly as it appears on your government records. Make sure you include your middle name if it appears on your identification.
I often help students who have changed their name. If your current legal name is different on your academic transcript, you may need to supply proof of change of name documents.
Updating government records can take time, so avoid starting this close to an application deadline. If your legal name has already changed, it’s quick and easy to update your Unique Student Identifier (USI) record to match.
The name on your USI account, identification and enrolment record must match.
Entering an incorrect USI or TFN
I always recommend double-checking these two key numbers you'll need in your application.
Unique Student Identifier (USI)
Your Unique Student Identifier (USI) is your lifelong education number. Don’t guess it or create another one if you can’t remember it. Find it through the USI student portal, then copy it carefully.
A USI contains 10 characters and uses uppercase letters and numbers.
Tax File Number (TFN)
You’ll need to correctly input your Tax File Number (TFN) into your university application to be considered for any government loans.
It can be easy to make a typo when copying in this 9-digit number – so please triple-check it in your application form.
Uploading incomplete academic evidence
Your documents need to show that you meet the entry requirements. Provide your entire transcript document, including pages that show:
- your full name
- the institution’s name
- subjects or units completed
- results for each subject or unit
- the qualification’s completion status
An award certificate confirms that you graduated, but it may not list your results. A transcript may list your results without confirming that the qualification was awarded. Provide both when the application asks for them.
Read more about what documents you need to apply to university.
Uploading an unreadable or incorrect file
An assessor needs to read every detail in your documents. Blurred photographs, cropped pages, glare and password-protected files can all create delays.
Open each document after scanning or photographing it. Check that:
- the text is sharp and readable
- the entire page is visible
- your fingers don’t cover any information
- there’s no glare across important details
- you attached the correct file
Use clear file names such as Paul_Nguyen_academic_transcript.pdf. This helps you select the right document and makes the application easier to review.
How to submit a stronger application
A strong application is accurate, complete and supported by the right evidence. Show how you meet the requirements and make your information easy to verify.
Start before the deadline
Begin while you still have time to solve problems. Old transcripts and updates to government records can take time.
I always recommend setting your own target date a few days before the official deadline. That gives you time to review the form without rushing.
Read: Understand university application deadlines
Research your course and university
Read the course page before starting the application form. Check the course structure, entry requirements, start dates, fees and extra application steps.
If you are comparing courses, note which requirements differ. The same document may be accepted for one course but not another.
Check your eligibility before gathering evidence
Start with the entry pathway that best matches your situation – whether that’s recent secondary study, previous higher education, vocational study or relevant work experience.
Then collect evidence for that pathway. There’s no point applying for a course if you don’t meet entry requirements when there are alternative entry options available.
Prepare your documents in advance
Create one folder for your application documents. Save complete, readable copies and use file names that describe each item.
Keep the original documents nearby while completing the form. This makes it easier to copy names, dates and identification numbers accurately.
Ask when you’re unsure
Application requirements can vary by course and university. A student advisor can provide guidance if a requirement is unclear or your experience doesn’t fit the examples neatly.
When I help students with application questions, I start with the course’s published entry requirements. We can then find the pathway and evidence that best fit their situation.
If you’re unsure, a student advisor can help you apply over the phone or through live chat. You don’t have to complete the application alone.
Review everything before submitting
Read the application from start to finish. Compare your personal details with your identification, then open every attachment one final time.
If you don’t have everything you need to complete the form in one sitting, you can always save it to complete later. Only submit your application once you’re confident you’ve provided all the required information.
A university application checklist
Use this checklist before you submit. Some courses may ask for extra information, so always check the requirements on the course page.
- I checked the application and enrolment deadlines
- I read every entry requirement for the course
- I selected the entry pathway that matches my background
- My full legal name matches my identification and government records
- I copied my USI from my account and checked every character
- My USI, Tax File Number and enrolment details match
- I uploaded complete transcripts and award certificates when requested
- I opened every file and checked that all pages are readable
- I reviewed the whole application before submitting
Read more: University application process step by step
Need help with your university application?
Not sure whether you’ve got everything right? One of our student advisors can help you check the requirements for your course, work out which documents you’ll need and guide you through your application.
Book a free consultation for help with your application, or search courses if you’re still deciding what you’d like to study.
About the author
Jessica Hinschen
Student advisor specialising in applications and enrolments
Jessica is a student advisor at Open Universities Australia who knows the ins and outs of university applications and enrolment processes. She’s supported students in a wide range of situations, helping them understand what’s required, find useful resources and work through their next steps.
FAQs about application mistakes
Can I fix a mistake after submitting my application?
You can add extra documents to your application if it’s still before the submission deadline. If this time has already passed, or the mistake is in the form itself, the best thing to do is book a consultation with a student advisor to discuss your options.
Will a small mistake delay my application?
A small mistake can cause a delay if the assessor needs more information. Mismatched details or missing evidence can take longer to correct. If we need any further details from you, we’ll get in touch via email so make sure you’re checking your inbox regularly.
What should I do if I’m unsure whether I meet the entry requirements?
Compare your experience with the published entry requirements first. If the answer is still unclear, speak with a student advisor. They can explain the criteria and help you apply over the phone or through live chat.
Who can review my application before I submit it?
Many students complete the application form with a trusted person sitting beside them. Even better is to work with one of our student advisors, who do this every day and are very comfortable with the process. They can help you apply over the phone or through live chat.
